Read every document. Separate what is confirmed from what is claimed, and note what is missing.
Decision record
Officer decision to deploy (extract)
From: Head of Housing
Approved under delegated powers to address the backlog. The tool 'supports, but does not replace, officer judgement'.
Equality impact assessment marked 'to follow'
DPIA completed by the supplier, not the council
No public information about the tool
Equality monitoring
Band A allocation by group (five months)
Group (self-declared)
Share of applicants
Share of band A
All applicants
100%
100%
Disabled applicants
24%
13%
Applicants aged 65+
11%
5%
Domestic abuse disclosed
9%
4%
Applications submitted on paper
14%
6%
System documentation
How bands are calculated (supplier summary)
Evidence completeness: share of requested documents uploaded and readable
Stated risk factors from form answers
Previous contact with the council
Address history stability
Paper forms are scanned and read by OCR
Caseworker guidance
Queue instruction
Work your queue in band order. Only move an application up if you have already opened it and found exceptional circumstances.
Caseworkers rarely open band D applications within the first four weeks
Letter
Letter from Eastbrook Housing Advocacy (fictional charity)
Several of our clients fleeing abuse, or with learning disabilities, have been told their case is 'low priority'. They cannot get documents easily. We ask the council to explain how decisions are made and how to challenge them.
Information request
Freedom of information request
A local journalist asks for the criteria the tool uses, the equality impact assessment and the number of applications in each band.
Statutory response deadline: 20 working days
Supplier says criteria are commercially confidential
Facts, claims and gaps
Keep these three apart. A decision-maker needs to know which is which.
What does the evidence pack establish?
What is asserted by the supplier or the business but not yet evidenced?
Show any calculation. Say what the figures do and do not tell you.
Name the specific documents, data or tests you would ask for
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