Step 3 of 12Evidence
03 · Facts, claims and gaps

Examine the evidence pack

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Read every document. Separate what is confirmed from what is claimed, and note what is missing.

Decision record

Officer decision to deploy (extract)

From: Head of Housing

Approved under delegated powers to address the backlog. The tool 'supports, but does not replace, officer judgement'.

  • Equality impact assessment marked 'to follow'
  • DPIA completed by the supplier, not the council
  • No public information about the tool
Equality monitoring

Band A allocation by group (five months)

Group (self-declared)Share of applicantsShare of band A
All applicants100%100%
Disabled applicants24%13%
Applicants aged 65+11%5%
Domestic abuse disclosed9%4%
Applications submitted on paper14%6%
System documentation

How bands are calculated (supplier summary)

  • Evidence completeness: share of requested documents uploaded and readable
  • Stated risk factors from form answers
  • Previous contact with the council
  • Address history stability
  • Paper forms are scanned and read by OCR
Caseworker guidance

Queue instruction

Work your queue in band order. Only move an application up if you have already opened it and found exceptional circumstances.
  • Caseworkers rarely open band D applications within the first four weeks
Letter

Letter from Eastbrook Housing Advocacy (fictional charity)

Several of our clients fleeing abuse, or with learning disabilities, have been told their case is 'low priority'. They cannot get documents easily. We ask the council to explain how decisions are made and how to challenge them.
Information request

Freedom of information request

A local journalist asks for the criteria the tool uses, the equality impact assessment and the number of applications in each band.

  • Statutory response deadline: 20 working days
  • Supplier says criteria are commercially confidential

Facts, claims and gaps

Keep these three apart. A decision-maker needs to know which is which.

What does the evidence pack establish?

What is asserted by the supplier or the business but not yet evidenced?

Show any calculation. Say what the figures do and do not tell you.

Name the specific documents, data or tests you would ask for

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