02 · System definition

Describe the AI system

Describe the system in plain language before judging it. Use only what the case tells you and mark anything else as unknown.

SYSTEM FACT SHEET

CareAssist AI at Riverside General Hospital (fictional)

Provider: TriageLogic Health Ltd (fictional supplier)
Deployer: Riverside General Hospital emergency department
Inputs: Presenting complaint typed at a kiosk or by reception, age, sex, first observations if taken
Output: Suggested category 1–5 with a confidence level
Human role: Triage nurse to confirm or change the category within 15 minutes
Population validated: Adults 16+ at one urban hospital, 2019–2021 data
Status: Twelve-week pilot, week 9; clinical safety case still in draft

This becomes the first section of your report.

System name

Name the system

Business purpose and intended benefit

What problem is the organisation trying to solve, and how will it know the system helps?

AI actors

Provider, deployer, users, affected people, suppliers, system owner, risk owner and control owners

AI capability and model type

Prediction, classification, recommendation, generation, retrieval or action; classic or generative AI

Data used: known, assumed and unknown

List what the evidence confirms, what you are assuming and what you do not know

Decision supported and human role

Which decision does the output influence, and what does a person still decide?

Deployment boundary

Where, for whom and for what the system may and may not be used

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